Real Estate Expense Categorization You Can Count On

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Weekly Tracking to Keep Your Books Current and Clear

For real estate investors, accurate expense categorization isn’t optional — it’s essential. From property maintenance to capital improvements, every dollar you spend needs to be properly tracked for tax deductions, budgeting, and performance analysis.



At REI Accountants, we specialize in real estate expense categorization with weekly updates, so your financials are never more than a few days behind.

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Why Expense Categorization Matters

Messy books lead to missed deductions and poor decision-making. Clean books — with properly categorized income and expenses — give you confidence in your numbers and clarity when it counts.

We help you:

  • Track cash flow across multiple properties
  • Prepare for tax time with complete, organized records
  • Make informed decisions about budgets and investments
  • Stay compliant with IRS standards

Built for Real Estate Businesses of All Sizes

Whether you manage one rental or dozens, we scale with you. Our real estate clients include:

  • Landlords and rental property owners
  • House flippers and rehabbers
  • Multi-unit and mixed-use property investors

We also offer cleanup services for those who need help getting caught up before switching to weekly categorization.

Pricing Structure

Your categorization service is included in our standard bookkeeping package. We charge:

  • Hourly for the first 1–2 months (to assess workload)
  • Then switch to a flat monthly rate

This includes categorization, reporting, and reconciliation — all in one.

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FAQs – Expense Categorization

  • How often do you categorize expenses?

    We update your income and expense categories weekly, so your books are never more than seven days behind.

  • What if I’m unsure how a transaction should be categorized?

    We’ll flag any unclear items and contact you directly for clarification, ensuring accuracy in every report.

  • Do you use real estate-specific categories?

    Yes — our chart of accounts is tailored for landlords, flippers, and property managers.

  • Can you categorize historical transactions?

    Absolutely. We offer cleanup services for past months or years, billed hourly based on scope.

  • What’s included in your fee?

    All categorization, reconciliation, and monthly reporting is included in our standard fee structure. No surprises.

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Alex P., Woodland Park, CO

"REI Accountants helped us get clarity on our spending across three rentals. Their categorization is always clean and easy to follow."

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  • Weekly Income & Expense Categorization - We log, tag, and classify each transaction — from rent received and contractor payments to HOA fees, materials, and utility bills.
  • Real Estate-Specific Chart of Accounts - We use a chart of accounts tailored for real estate businesses, ensuring every dollar is placed in the correct category — mortgage interest, repairs, property taxes, etc.
  • Clear Reporting and Audit Readiness - You’ll always know where your money is going. Our categorization flows directly into your monthly Profit & Loss statement for full visibility and tax prep ease.

Let’s Get Your Expenses Organized

Stop guessing where your money went. Get weekly, accurate expense categorization with REI Accountants.
Call (719) 355-8662 or email marc@bookkeepingpeaceofmind.com to book your consultation.